This information has been produced to help you understand the way Vardags Limited:
Collects, uses, and shares personal data
Vardags Limited takes its responsibility for protecting your data very seriously. We advise you to read through our processes to confirm that you are clear on our practices. If there is anything that you do not understand, or if you want to ask any questions, please feel free to contact us.
Vardags Limited is responsible for your personal data and is the data controller. Our registered address is 10 Old Baily, London, EEC4M 7NG. United Kingdom (Registration number: 07199468).
In this document Vardags Limited may be referred to as “Vardags” “we”, “us”, or “our”.
Vardags collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.
The types of personal data we may collect include:
Identity and Contact Data, including your name (and any previous names), address, email address telephone numbers (landline and mobile), date of birth, marital status, passport number, driving licence information (including driving offences), employment history, educational or professional background, job title and function, national insurance information, pension information, tax status, employee number, professional memberships and other personal data concerning your preferences relevant to our services.
Financial and Payment Data, including your bank accounts and other data necessary for processing payments and fraud prevention, including credit/debit card numbers, security code numbers, VAT status and other related billing information.
Business Information, including information provided in the course of the contractual or client relationship between you or your organisation and Vardags, or otherwise voluntarily provided by you or your organisation.
Information relevant to our legal advice, including personal data relevant to any claim, dispute, grievance, investigation, arbitration, or other legal advice we have been asked to provide to our clients. This may include sensitive personal data, transcripts and voice and video recordings.
Profile and Usage Data, including passwords to our website(s) or password protected platforms or services, your preferences in receiving marketing information from us, your communication preferences and information about how you use our websites(s), including the services you viewed or searched for, page response times, download errors, length of visits and page interaction information (such as scrolling, clicks, and mouse-overs).
Technical Data, including information collected during your visits to our website(s), the internet protocol (IP) address, login data, browser type and version, device type, browser plug-in types and versions, time zone setting and location data, operating system and platform.
Physical Access Data, relating to details of your visits to our premises and dietary requirements.
Vardags uses personal data to fulfil any contractual obligations that exist between us and yourself. Where we request that you provide personal data in order to enter into, or meet, the terms of any such contract, you will be required to provide this relevant personal data or we will not be able to deliver the services you require. In these cases, the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We are required by law to process personal data for purposes relating to our legal obligations, including:
Vardags may process Personal Data for the following purposes where it has received consent to do so:
You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received, we may have to contact you to verify the request.
Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.
Vardags may process personal data for any of the following purposes, which are considered to be within our legitimate business interests:
Special category and criminal offence personal data
In the course of our services, we may be required to collect and use sensitive personal information, which is information about your racial or ethnic origin, political opinions, religious beliefs, trade union activities, physical or mental health, sexual life and sexual orientation or details of criminal offences, or genetic or biometric data.
Where Special Categories or Criminal Offence Personal Data is processed, one or more of the following lawful basis will apply:
We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Vardags.
We collect some personal data from publicly accessible sources, such as:
We may also gather personal data from:
Information about other people
If you provide information to us about any person other than yourself, your employees, counterparties, your advisers or your suppliers, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us to use it.
To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.
We will make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.
The kinds of third parties we may share your personal data with include:
Vardags will not transfer your personal data to any country other than those that have been granted an adequacy decision under the General Data Protection Regulation or where there are appropriate safeguards in place to assure protection of personal data.
We may share your personal data with third-party organisations who then transfer the data. We will take all reasonable measures to ensure those third parties are also compliant with data protection law
We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.
We will only keep your personal data until:
There are several rights immediately granted to you on providing us with your personal information, and some of these are mentioned above. At Vardags, we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
Right of access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us using the details below.
Right to rectification
If you notice that the data we have about you is inaccurate or incomplete, you can request we rectify the data.
Right to erasure
Otherwise known as the ‘right to be forgotten’, this gives you the right to request your personal data be deleted.
This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could, but may need to retain some information if it is necessary.
Where we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.
Right to objection
In certain circumstances, you also have the right to object to the processing of your personal data and to ask us to block, erase and restrict your personal data. If you would like us to stop using your personal data, please contact us using the details below.
Right to complain
We will always try to maintain the highest standards and encourage the confidence our clients have in us as an organisation. To achieve this, we request that any complaints be brought to our attention in the first place so we can properly investigate matters. If you wish to complain about Vardags to a regulatory body, you can do so by contacting your local data protection supervisory authority.
Changes to our privacy notice
We reserve the right to update and change this notice from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to our notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our notice.
10 Old Baily, London, EEC4M 7NG. United Kingdom.
020 7788 7251
Who is the Vardags’s EU Representative?
North Point House
North Point Business Park
New Mallow Road
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