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Privacy Policy

This information has been produced to help you understand the way Vardags Limited:

  • Collects, uses, and shares personal data

  • What your legal rights are
  • How to exercise your rights

Vardags Limited takes its responsibility for protecting your data very seriously. We advise you to read through our processes to confirm that you are clear on our practices. If there is anything that you do not understand, or if you want to ask any questions, please feel free to contact us.

Who is the data controller?

Vardags Limited is responsible for your personal data and is the data controller. Our registered address is 10 Old Baily, London, EEC4M 7NG. United Kingdom (Registration number: 07199468).

In this document Vardags Limited may be referred to as Vardags we, us, or our.

What kinds of personal data does Vardags process?

Vardags collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.

The types of personal data we may collect include:

Identity and Contact Data, including your name (and any previous names), address, email address telephone numbers (landline and mobile), date of birth, marital status, passport number, driving licence information (including driving offences), employment history, educational or professional background, job title and function, national insurance information, pension information, tax status, employee number, professional memberships and other personal data concerning your preferences relevant to our services.

Financial and Payment Data, including your bank accounts and other data necessary for processing payments and fraud prevention, including credit/debit card numbers, security code numbers, VAT status and other related billing information.

Business Information, including information provided in the course of the contractual or client relationship between you or your organisation and Vardags, or otherwise voluntarily provided by you or your organisation.

Information relevant to our legal advice, including personal data relevant to any claim, dispute, grievance, investigation, arbitration, or other legal advice we have been asked to provide to our clients. This may include sensitive personal data, transcripts and voice and video recordings.

Profile and Usage Data, including passwords to our website(s) or password protected platforms or services, your preferences in receiving marketing information from us, your communication preferences and information about how you use our websites(s), including the services you viewed or searched for, page response times, download errors, length of visits and page interaction information (such as scrolling, clicks, and mouse-overs).

Technical Data, including information collected during your visits to our website(s), the internet protocol (IP) address, login data, browser type and version, device type, browser plug-in types and versions, time zone setting and location data, operating system and platform.

Physical Access Data, relating to details of your visits to our premises and dietary requirements.

Why does Vardags collect Personal Data?

Legal Obligations

Vardags uses personal data to fulfil any contractual obligations that exist between us and yourself. Where we request that you provide personal data in order to enter into, or meet, the terms of any such contract, you will be required to provide this relevant personal data or we will not be able to deliver the services you require. In these cases, the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.

We are required by law to process personal data for purposes relating to our legal obligations, including:

  • In relation to our financial commitments, or to provide to relevant financial authorities.
  • To comply with regulatory requirements and any self-regulatory schemes.
  • To carry out required business operations and due diligence.
  • To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud
  • To investigate any insurance claims and legal disputes, or any other claim whereby the organisation may have to defend itself.

Consent

Vardags may process Personal Data for the following purposes where it has received consent to do so:

  • To inform you of services provided by third-party organisations.
  • To monitor peoples activities, either through online means or otherwise, to identify trends and/or behavioural patterns, or for profiling.

You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received, we may have to contact you to verify the request.

Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.

Legitimate interests

Vardags may process personal data for any of the following purposes, which are considered to be within our legitimate business interests:

  • To provide services, where it has been requested.
  • To inform clients of services we provide or offers that may interest them.
  • To send notifications on specific subjects to individuals who have asked to be kept informed.
  • To improve the quality of the services we offer, and to better understand clients needs by requesting feedback or reviews of the services provided, or sending survey forms.
  • To send notifications of any changes to services provided that may affect people.
  • To understand the scale of the client base for statistical analysis and market research.
  • To recognise when people re-engage with our organisation.
  • To allow the organisation to support and maintain our active services.
  • To provide reference information to third party organisations when necessary.
  • To improve the organisations website so content is delivered more efficiently.
  • To enhance the security measures that protect the data that we are responsible for.
  • To protect the organisations assets.

Special category and criminal offence personal data

In the course of our services, we may be required to collect and use sensitive personal information, which is information about your racial or ethnic origin, political opinions, religious beliefs, trade union activities, physical or mental health, sexual life and sexual orientation or details of criminal offences, or genetic or biometric data.

Where Special Categories or Criminal Offence Personal Data is processed, one or more of the following lawful basis will apply:

  • Vardags has received explicit consent.
  • Under legal claims and regulatory purpose.

Where does Vardags obtain personal data from?

We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Vardags.

We collect some personal data from publicly accessible sources, such as:

  • Professional networking sites
  • Social media
  • Companies house

We may also gather personal data from:

  • Technical functionality that automatically gathers data from computer equipment when people visit our online platforms
  • Platforms that make use of device settings that allow geographical location tracking, such as IP Address mapping, WiFi, GPS signals and cell tower positioning
  • Third-party organisations provided for future marketing purposes
  • Third-party organisations provided for a specific purpose
  • From local or national authorities provided for specific purposes

Information about other people

If you provide information to us about any person other than yourself, your employees, counterparties, your advisers or your suppliers, you must ensure that they understand how their information will be used, and that they have given their permission for you to disclose it to us and for you to allow us to use it.

Who will Vardags share personal data with?

To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.

We will make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.

The kinds of third parties we may share your personal data with include:

  • Organisation where it is necessary to provide or receive services.
  • Organisations where it is necessary to setup various resources.
  • Vardagss professional advisors, insures and insurance providers.
  • Regulatory and law enforcement agencies.

Where will Vardags store personal data?

Vardags will not transfer your personal data to any country other than those that have been granted an adequacy decision under the General Data Protection Regulation or where there are appropriate safeguards in place to assure protection of personal data.

We may share your personal data with third-party organisations who then transfer the data. We will take all reasonable measures to ensure those third parties are also compliant with data protection law

How long will Vardags keep your personal data?

We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.

We will only keep your personal data until:

  • We are no longer required to do so to comply with regulatory requirements or financial obligations
  • We are no longer required to do so by any law we are subject to.
  • All purposes for which the data was originally gathered have become irrelevant or obsolete.
  • It has been requested that we no longer process the data and that it is erased; in some cases, where there is a remaining relevant or legal reason why we are required to keep this data, we may opt to restrict the amount of processing being conducted to what is absolute necessary rather than erase it.

Your rights, Our responsibility

There are several rights immediately granted to you on providing us with your personal information, and some of these are mentioned above. At Vardags, we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.

Right of access

This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.

If you would like access to the personal data we have about you, we ask that you contact us using the details below.

Right to rectification

If you notice that the data we have about you is inaccurate or incomplete, you can request we rectify the data.

Right to erasure

Otherwise known as the right to be forgotten, this gives you the right to request your personal data be deleted.

This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could, but may need to retain some information if it is necessary.

Where we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.

Right to objection

In certain circumstances, you also have the right to object to the processing of your personal data and to ask us to block, erase and restrict your personal data. If you would like us to stop using your personal data, please contact us using the details below.

Right to complain

We will always try to maintain the highest standards and encourage the confidence our clients have in us as an organisation. To achieve this, we request that any complaints be brought to our attention in the first place so we can properly investigate matters. If you wish to complain about Vardags to a regulatory body, you can do so by contacting your local data protection supervisory authority.

Changes to our privacy notice

We reserve the right to update and change this notice from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to our notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our notice.

Vardagss Contact Details

Vardags Limited

10 Old Baily, London, EEC4M 7NG. United Kingdom.

020 7788 7251

[email protected]

 

Who is the Vardagss EU Representative?

Ametros Ltd

Unit 3D

North Point House

North Point Business Park

New Mallow Road

Cork

Ireland

[email protected]

www.ametrosgroup.com

July 2021

 

 

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