Privacy Policy

September 2026

VARDAGS LIMITED AS CONTROLLER

Why we hold your information

If you are our client, we hold your information to do the work you have asked us to do under our contract with you. We also hold it to meet obligations the law places on us: the checks we must make against money laundering and sanctions, and the reports we must make to regulators and financial authorities.

What we hold depends on the matter. It commonly includes information about your finances, your family relationships and your health. Some of this information is regarded as special category — information about health, for example — and we hold that because it is necessary for the establishment, exercise or defence of legal claims.

Before we can act we need identity documents and evidence of the source of your funds, because the money laundering regulations require them of us. You are not obliged to give us anything. But we cannot act without those documents, and if you hold back other information the matter needs, we may not be able to advise you properly.

If you are not our client, we may hold information about you because a matter we are conducting requires it, or because you have contacted us and we have assessed your enquiry before it reached another member firm of Vardags International (see legal notice for further information about Vardags International). If you have only visited this website, our cookie notice explains what is collected.

Who else sees it

Suppliers who process data on our instructions, each bound by a written contract which requires them to protect it and forbids them using it for anything else. Barristers, experts and other professionals instructed on your matter. Courts, tribunals and the other parties to proceedings, where the conduct of your matter requires it. Regulators, financial authorities and law enforcement, where the law requires or permits it. Our insurers and auditors. Where you have made an enquiry, the member firm or firms of Vardags International relevant to your enquiry, which are then responsible for the information they hold about you and give you their own privacy information. We do not sell your personal data and we do not share it for anybody else’s marketing.

WHERE IT GOES

Our systems are hosted in the United Kingdom. Transfers between the United Kingdom and the European Economic Area rely on the adequacy decisions each has adopted in respect of the other. Where your matter requires us to send information to a country not covered by an adequacy decision, to a foreign lawyer or a court for example, we do so under appropriate safeguards, normally the standard contractual clauses approved for the purpose, or under one of the specific exceptions the legislation allows for an occasional transfer necessary for your matter. You may ask us for a copy of the safeguards we rely on for a transfer and we will provide it. We do not treat your consent, or the necessity of our contract with you, as a routine basis for transferring your data abroad.

How long we keep it

We keep your matter file for five years after your matter ends. We keep the material we hold to meet money laundering obligations for five years after our business relationship with you ends, which is the period those regulations require. We keep an enquiry which does not lead to you instructing a firm for ten years from the date it is closed, and the record of parties indefinitely, because a conflict can arise many years after a matter ends.

Your rights and complaints, and changes to this notice

You have the right to be told what personal data we hold about you and to have a copy of it; to have inaccurate or incomplete data corrected; to ask us to delete it; to ask us to restrict how we use it; to object to our using it; to receive data you gave us in a portable form; and to withdraw any consent you have given. Some of these rights are qualified. Where material is subject to legal professional privilege, or concerns another person, or where we are required to keep a record, we may not be able to provide or delete everything, and we will tell you what we have withheld and why.

Write to [email protected], or to Vardags Limited at 10 Old Bailey, London EC4M 7NG. If you are unhappy, tell us and we will investigate. You may also complain to a supervisory authority without telling us first: for Vardags Limited the Information Commissioner’s Office, and for any other firm the authority for its own country. Every firm’s address, data protection contact, supervisory authority and, for Vardags Limited, its representative in the European Union under Article 27, are in the legal notices on this website.

This notice is dated at the top, and the version on this page is always the current one.