Welcome to the Vardags Privacy Notice
This information has been produced to help you understand everything you need to know about the way Vardags collects, uses, and shares personal data, what your legal rights are and how to exercise them.
Please take some time to read this document. We have tried to keep it all as simple as possible and to avoid jargon in our communications. We will make our best efforts to keep you informed if there are any changes to the way we process your personal data in the future.
Vardags Limited takes its responsibility for protecting your data very seriously. We advise you to read through our processes to confirm that you are clear on our practices. If there is anything that you do not understand, or if you want to ask any questions, please feel free to contact us.
Who is the Data Controller?
We are Vardags.
Registered Address: 10 Old Bailey, London, EC4M 7NG
Registration Number: 07199468
In this document Vardags may be referred to as “we”, “us”, or “our”.
What Kinds of Personal Data does Vardags Process?
We collect personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.
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Types of People:
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Categories of Data:
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Potential new clients
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Name, address, DOB telephone, email, passport, driving licence, identity documents, marriage details, asset information, country of birth
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Clients
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In addition to new client data, this may include employment information, health information, financial information
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Family members
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Name, D.O.B, address, information related to the ongoing proceedings, employment information, asset information, health information.
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Professional contacts
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Name, email address, Telephone number, address, specialism, jurisdiction
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Suppliers
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Name, email address, Telephone number, address, VAT reg
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Special Category Personal Data
Personal data that is considered sensitive in nature are given special consideration in when they may be processed.
We may process the following types of special category personal data, under the included lawful basis.
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Data Category:
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Relating To:
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Lawful Basis:
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Data concerning health information
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Clients
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Legal claims or judicial acts
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Data concerning health information
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Family Members
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Legal claims or judicial acts
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Racial or ethnic origin
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Family Members
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Legal claims or judicial acts
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Lawful Basis Explained:
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Consent
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We have received explicit consent for a specified purpose.
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Legal claim
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It is necessary for the establishment, exercise or defence of legal claim.
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What are the reasons Vardags collects Personal Data?
Legal Obligations
We use personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter into, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We are required by law to process personal data for purposes relating to our legal obligations, these include:
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To provide for our financial commitments, or to relevant financial authorities.
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To comply with regulatory requirements and any self-regulatory schemes.
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To carry out required business operations and due diligence.
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To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.
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To investigate any insurance claims, claims of any kind of harassment or of discrimination, or any other claim whereby the organisation may have to defend itself.
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To act for individuals in ongoing litigation
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Consent
We may process personal data or the following reasons where we have sought your consent to do so:
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For referring clients to other firms
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To send references to potential future employers
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For future marketing purposes
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Legitimate Interests
We may process personal data for any of the following purposes, which are considered to be within our legitimate business interests:
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To provide services where they have been requested.
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To inform people of other goods and services we provide or offers that may be of interest.
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To send information to people who have asked to be kept informed.
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To invite people to participate in research in fields and disciplines they are interested in.
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To improve the quality of services offered and to better understand customers’ needs by requesting feedback or reviews of the services provided, or by sending survey forms.
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To send notifications of any changes to the goods and/or services provided that may affect people.
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To understand the scale of our customer base; for statistical analysis and market research.
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To recognise when people re-engage with us.
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To allow us to support and maintain our products in active service.
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To provide reference information to third party organisations when necessary.
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To improve our website so content is delivered more efficiently.
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To enhance the security measures in place that protect data we are responsible for.
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To protect our assets.
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To maintain lists of specialist services known as the ‘Blackbook’.
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Where does Vardags Obtain Personal Data from?
We collect personal data directly in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Vardags.
Where it is necessary for us to achieve our business objectives, we may collect personal data from publicly accessible sources such as:
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Professional Networking Sites
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Social Media
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Companies House
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Company Websites
We may also gather personal data by any of the following methods:
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By systems that gather data automatically from your computer equipment when visiting our online platforms.
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From systems that allow geographical location tracking, such as IP Address mapping, WiFi, GPS signals and cell tower positioning.
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From third-party organisations, where it is necessary to deliver a product or service that has been requested.
Who does Vardags Share Personal Data with?
To achieve the above stated purposes for which we process your personal data, we may have to share information with certain third-party organisations. This may include where we are legally required to do so, or where it is strictly necessary in order to deliver a particular product or service.
We will make all reasonable efforts to ensure any third-party with whom we share personal data is compliant with data protection law.
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The kinds of third-parties we may share your information with include:
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Organisations where it is necessary to provide goods and services or to achieve our business purposes.
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Government institutions or authorities
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Third partry controllers where clients have been referred
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Vardags S.t.a.r.l. who act as an independent controller, where we have your consent to do so
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Where will Vardags Store your Personal Data?
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As a part of our standard business practices, we may transfer your personal data to organisations based in countries that have not been granted an adequacy decision under the General Data Protection Regulations
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This might include where the data transfer is necessary in order to fulfil a contract between us and yourself, or where we have received your specific consent after having made you aware of any risks involved.
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Wherever possible, we shall maintain contracts between us and the third-parties involved that ensure the recipient organisation has suitable standards of data protection in place.
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How Long will Vardags Keep your Personal Data?
We will keep your personal data only for as long as required to achieve the purposes for which it is gathered.
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The following criteria determine the period for which we retain personal data:
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Until we are no longer required to do so to comply with regulatory requirements or financial obligations.
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Until we are no longer required to do so by any law we are subject to.
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Until all purposes for which the data was originally gathered have become irrelevant or obsolete.
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Until it is requested that we no longer process the data and that it is erased.
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Your Rights, Our Responsibility
The Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us using the details below.
The Right to Rectification
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Erasure
Otherwise known as the ‘right to be forgotten’, this given you the right to request your personal data be deleted.
This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.
Where we have received a request for personal data to be erased, if it is necessary for us to retain some of that information, we shall ensure that the remaining data is used only when and where it is absolutely necessary.
The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.
The Right to Portability
This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine-readable format, either to your or to another provider of your choosing.
The Right to Complain
We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. To achieve this, we request that any complaints be first brought to our attention so we can properly investigate matters. If you would like to complain about Vardags to a regulatory body, you may do so by contacting your local data protection supervisory authority. For the UK, this is the ICO (Information Commissioner’s Office).
ICO Contact details
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113
For European Supervisory Authorities please visit https://www.gdprregister.eu/gdpr/dpa-gdpr/
Vardags Contact Details
Vardags
10 Old Bailey, London, EC4M 7NG
0207 404 9390
[email protected]
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The Vardags Data Protection Officer
Ametros Group Ltd
Lakeside Offices
Thorn Business Park
Rotherwas Industrial Estate
Hereford
Herefordshire
England
HR2 6JT
[email protected]
www.ametrosgroup.com
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EN-IT
